Md. Mostofa Kamal
Chief Accounts Officer
Ministry of Home Affairs
The Ministry of Home Affairs is mainly responsible for the maintenance of internal security and domestic policy. Ministry of home affairs is a government ministry typically responsible for policing, emergency management, national security, supervision of local governments, conduct of elections, public administration and immigration matters.
Chief Accounts Office, Ministry of Home Affairs is an office under the office of the Controller General of Accounts (CGA), Bangladesh was established in 1985 by an Office Memorandum of Finance Division. CAO prepares Monthly Accounts, Financial Accounts and Appropriation Accounts of Ministry of Home Affairs. This Office is primarily responsible for Financial Management of the Ministry of Home Affairs. CAO acts as the Financial Advisor of the Principal Accounting Officer (PAO) i.e. Secretary of Home Ministry in matters of accounts and financial issues. CAO assists PAO in the preparation of budget estimate and provides advice on expenditure control. Additionally CAO oversees the trend of expenditure and recommends PAO on financial discipline.
Up to March, 2016 the total manpower of this office is around 77. Chief Accounts Officer (CAO), Deputy Chief Accounts Officer (DCAO) and Asst. Chief Accounts Officer (ACAO) are from BCS (Audit & Accounts) Cadre.
Main Functions
According to the Citizen Charter Office of CAO undertakes the functions as below:
Pre-Audit functions
w Settle pay bill, pension and other claims of persons/offices/agencies drawing money from her/his office within a reasonable time. Recently we are paying to Officer through Electronic Fund Transfer (EFT). Last Month we paid 5990 Officer through EFT.
w Maintain GPF accounts of all subscribers and make advance/ final payment of GPF and issue Deposit Account Slip to all subscribers within 30 September that shows their balance of GPF (General Provident Fund).
w Fixation of pay of staffs and officers drawing pay from her/his office as per rule. Now Pay fixation is under Online and we have fixed 62000 pay/salary through Online. Online pay fixation has made a positive change.
w Service Book verification is one of the important functions of this CAO. There are nearly 60000 Officers and Staff under this CAO. Verification of Service Book is necessary at the time of pay fixation, change in pay-scale and promotion.
Accounting Responsibilities
w CAO Home prepares Monthly Accounts for Expenditure and Receipt for Ministry of Home Affairs by 15th day of next Month. We sent the monthly Accounts to the Secretary.
w We also send Management Report to the Secretary regarding the nature and progressive of expenditure. Sometimes we discuss any concern with the Secretary regarding expenditure. For example we discuss over expenditure.
w Rectify error detected in ministry account through Journal Entry.
w Reconcile with the departments drawing fund from own office.
w Oversee the trend of collection of revenue and expenditure and advise PAO on financial discipline.
w Assist PAO in the preparation of budget estimate and provide him with advice on expenditure control.
w Liaise with CGA for collection of reports from the system.
w Prepare Annual Appropriation Account and obtain approval of PAO before sending it to CGA for onward transmission to Audit Office. It highlights the difference between Budget and Actual expenditure. This accounts held manager responsible for over and under expenditure.
Administrative Functions:
w Impart training to the staff under her/him Settle audit observations against his office.
w Sanction rest & recreation leave and GPF advance to non-gazette staffs of his office.
w Prepare budget estimate and maintain record of accounts of his office.
w Supervise work, discipline and security of his office.
Management Team of CAO, Ministry of Home Affairs.
Our Clients
Including Ministry of Home Affairs there are 9 different Offices under pre-audit function of CAO/Home. These are:
1. Ministry of Home Affairs
2. Bangladesh Police
3. Border guard Bangladesh
4. Bangladesh Coast Guard:
5. Bangladesh Ansar and VDP
6. Department of Narcotics control
7. Department of Immigration and Passport
8. Department of Fire service and Civil Defiance
9. Department of Prison
Around 9,115 officers of different level and 50,088 staffs are under pre-audit function of CAO/Home.
The role of pre-audit is to ensure economy, effectiveness and efficiency in expenditure control. CAO/Home keeps the maxim for proper operation. We feel proud that we have a chance to contribute in financial management of Bangladesh. We are committed to ensure service to our clients, regulate the pattern of expenditure and help govt. to alleviate poverty thus build a prosperous and happy country.
